AI use terms and responsibilities

Updated 2026-09-13

Moran Trade Office and its AI provide drafting and checking assistance. They can miss issues or produce incorrect suggestions. Supply accurate, complete job information and independently check measurements, scope, quantities, costs, prices, VAT, payment terms and suitability before relying on or issuing any document. Missing information is not approval. You remain responsible for your business decisions and for obtaining competent technical, safety, legal and tax advice where needed. No result, profit, compliance or business success is guaranteed. Nothing in this notice excludes liability or rights that cannot lawfully be excluded.

Before you use a quotation or job pack

Visit or assess the actual site as required, record inspection limitations, confirm quantities and supplier prices, allow for labour and overheads, and check the applicable VAT and contractual terms. Do not use missing answers, default figures or AI suggestions as confirmed facts.

Read every exported page and attachment. Keep internal costing and team documents separate from customer documents. Obtain and retain customer agreement and approval for changes. Only mark payments received after checking the actual payment record.

What a check does and does not mean

Checks use the information supplied. An AI response or a completed checklist does not certify safety, legal compliance, tax treatment, insurance cover, technical suitability or profitability. If review fails or information changes, the previous result must not be treated as a current check. The app does not replace competent site assessment, an accountant or a solicitor.

Your information

AI reviews send selected job content to OpenAI. Customer name, address and email fields are omitted from stage reviews, but information entered in notes may still identify people. Include only what is necessary and what you are authorised to share.